Bookkeeper/Administrative Assistant

Delta County Libraries

Position:  Bookkeeper/Administrative Assistant
Location:  Delta County Libraries Administration
Hours:  30 hours/week
Pay Range:  $16 – $25/hour
Application Deadline:  August 31, 2018, 5:00 p.m.

Do you dream of adding and subtracting numbers and working on creative projects with interesting people?  It all comes together at Delta County Libraries.  If you have high work standards, enjoy sharing information about finances, and know how to get things done, please send us your application for this bookkeeper/administrative assistant position.

Summary

Bookkeeper/Administrative Assistant maintains records of financial transactions of the Library District by applying bookkeeping principles to establishing accounts, posting transactions, and complying with legal requirements; and provides organization and oversight of daily operation of administrative processes for the Library District.  The Bookkeeper/Administrative Assistant provides a high level of administrative support to the District Director, Assistant District Director, Administration team, and Library Managers, and contributes to team efforts by accomplishing results.

Essential Competencies

Communicativeness:  Actively seek and share information.  Use modern technologies to facilitate timely communication.  Create an open and accessible environment that encourages flow of information.  Ensure that co-workers have current and accurate information.

Functional/Technical Expertise:  Exhibit functional knowledge in finance and office operations.  Bring unique expertise.  Maintain current technical skills.  Share functional knowledge with others.

High Standards:  Demand quality and continuous improvement.  Model excellence.  Hold yourself accountable for quality outcomes.  Reject mediocrity.

Initiative:  Take action without being prompted.  Take personal responsibility.  Are proactive, not reactive.

Organization Knowledge:  Know the organization’s core technologies.  Understand operational frameworks.  Know operational procedures.  Know the inner workings of formal and informal infrastructures.

Organizing & Planning:  Plan and organize so that work is accomplished efficiently.  Manage responsibilities effectively.  Prioritize multiple competing tasks.  Maximize use of available time.  Make efficient use of the organization’s resources.

Team Player:  Share resources.  Respond to other parts of the Library District.  Support the larger Library District agenda.

Responsibilities

Bookkeeping:  Develops system to account for financial transactions by establishing a chart of accounts, defining bookkeeping policies and procedures.  Maintains subsidiary accounts by verifying, allocating, and posting transactions.  Balances subsidiary accounts by reconciling entries.  Maintains general ledger by transferring subsidiary account summaries.  Balances general ledger by preparing a trial balance, reconciling entries.  Maintains historical records by filing documents.  Prepares financial reports by collecting, analyzing, and summarizing account information.  Processes payroll in a timely manner.  Complies with federal, state, and local legal requirements by studying requirements, enforcing adherence to requirements, filing reports, and advising District Director on needed actions.

Administrative Assistant:  Maintains Library District’s administrative files, including financial, personnel, and special projects.  Assists District Director with scheduling meetings and maintains calendar for Administration team.  Makes arrangements for Library District Board of Trustees meetings, prepares Board member packets, attends meetings, and takes minutes.  Coordinates and provides semi-professional hospitality service for staff meetings, Board meetings, and committees.  Orders equipment, supplies, and other materials, including comparison shopping to place orders on behalf of Administration team and Library Managers.  Assists in compiling data for reports, grant proposals, and statistical documents.  Answers Administration phone, handles questions, routes calls appropriately, and receives and distributes mail and email.

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

Required Education:  Bachelor’s Degree in business-related field.

Preferred Education:  Bachelor’s Degree in Accounting.

Required Experience:  Five (5) years of experience in business administration and office operations, one (1) year of experience working in accounts payable and receivable, general ledger, payroll and payroll reports, and strong knowledge of generally accepted accounting principles.  Extensive experience with data entry, record keeping, and services related to payroll, such as writing checks and submitting payroll taxes.  Strong understanding of business and income tax worksheets and computations.  Excellent verbal and written communication skills.  Proficiency with computers, office equipment, the internet, Quick Books, Microsoft Office Suite, with expertise in Microsoft Word and Excel.

Physical Requirements

Must be able to work a flexible schedule, including days, evenings, and some weekends.  Must be able to travel in and out of the Library District.  Must be able to stand and/or walk for 4 hours or more per day; bend and stretch without limitation; lift up to 35-50 pounds at a time.  Tolerate dust and mold associated with books.  Walk, stand, sit, type, use hands to finger, handle, or feel objects, reach with hands and arms, talk, listen, see, hear, grasp, pull, bend, and climb.  Must submit to and successfully pass a criminal background investigation.  Must complete a technology skills assessment.

Conformance Standards

In the performance of their respective tasks and duties, all employees are expected to conform to the following:

 

Position Type, Expected Hours of Work, Supervisory Responsibility

Hourly, 20-30 hours, non-exempt, $16.00 – $25.00/hour, weekdays, evenings, and some weekends.
Reports to:  District Director
Supervises:  None

EEO Statement

Delta County Public Library District is an Equal Opportunity Employer hiring candidates based on their past experience, references, and ability to match the requirements demonstrated in the hiring process.  DCPLD does not discriminate based on age, national origin, sex, race, color, pregnancy, religion, genetic information, and sexual or gender orientation.

Your application should include a cover letter and resume.  Please describe in your cover letter your approach to working under constant deadlines and pressure from various colleagues.  Your references should be professional and work related.

For more information, email LaDonna Gunn, Assistant District Director, ldgunn@deltalibraries.org .

Click here to apply for this position.

Revised:  July 2018